The Situation Modinity Group is a leading Indonesian lifestyle and fashion conglomerate with over 1,100 employees across multiple brands and physical retail stores. As their brand portfolio and digital commerce channels rapidly expanded, their distributed workforce outgrew their legacy HR tools, creating an urgent need for a unified, scalable HR backbone.
The Challenge HR operations were heavily siloed, relying on Excel sheets, Google Drive, and WhatsApp threads without a single source of truth. This manual dependency caused onboarding to take up to seven days, consumed hours of administrative time for simple comp-off reconciliations, and made tracking historical performance metrics nearly impossible. These manual inefficiencies had evolved from simple operational annoyances into severe bottlenecks that threatened employee experience and organizational scaling.
What Mainstay Did Mainstay spearheaded a comprehensive Darwinbox implementation to replace Modinity’s legacy Talenta HRIS and manual spreadsheet workflows. The rollout included Onboarding, Core HR, Performance Management, and Leave modules. The team configured automated custom workflows for probation confirmations and comp-off balances, shifting the burden from HR data entry to employee self-service. To ensure high user adoption, the deployment was supplemented with targeted training sessions specifically tailored for HR, managers, and employees.
The Outcome The transformation eliminated HR’s manual data entry burden, accelerating onboarding completion time by 70%—dropping from seven days down to just two. Manual effort for comp-off management fell to zero, and probation confirmations became fully automated, saving hours of weekly follow-ups. Performance score consolidation is now completely automated, providing leadership with centralized, dashboard-driven visibility into historical KPIs across different role frameworks.
In Their Words
“Before Darwinbox, we managed onboarding, confirmations, and payroll manually, using Excel sheets and endless email threads. It was slow and inefficient. With Darwinbox’s automated workflows, everything from onboarding to performance reviews is now digital, centralized, and transparent for everyone… HR can finally focus on people, not paperwork.”
— Anindito Nur Ramadhan, VP of HR & Operations, Modinity Group
At a Glance
| Industry |
Retail / Fashion & Lifestyle
|
| Company Size |
1,100+ Employees
|
| Service | Darwinbox Implementation |
| Timeline |
Completed September 2024
|
| Key Result |
70% faster onboarding; 100% automated comp-off and confirmation workflows
|
